Complete the step-by step instructions below to perform the features and functions of Microsoft Word to create, print and save a document.
1-1: Creating A Document
You work for Proseware, Inc. and need to send a follow-up letter regarding price quotes. Key the letter in block style with mixed punctuation.
GET READY. LAUNCH Word if it is not already running.
1. Click the File tab, and then click Save As. In the File name box, key quotes. Change the target location to the lesson folder on your USB flash drive and click OK.
2. At the insertion point, key January 10, 20XX.
3. Press Enter twice to create two blank lines.
4. Key the recipient’s address as shown:
Mr. David Pacheco (Press Enter once.)
A. Datum Corporation (Press Enter once.)
2133 Montana (Press Enter once.)
El Paso, TX 79938 (Press Enter twice.)
5. Key the salutation Dear Mr. Pacheco:.
6. Press Enter once.
7. Key the body of the letter:
It was our pleasure meeting with you last week to discuss quotes for the components you requested. As agreed upon, the specifications discussed will be provided to you once we receive final approval from you.
8. Press Enter once.
9. Key At Proseware, Inc., we appreciate your business.
10. Press Enter once.
11. Key the closing Sincerely,.
12. Press the Enter key twice.
13. Key Joe Villanueva.
14. Proof your document carefully.
15. Click the File tab, then click Save. The updated version of the letter will be saved with the same filename in the lesson folder on your USB flash drive.
1-2: Printing a Document
After proofing the letter you just wrote, you are ready to print copies of the document.
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1. Use the quotes document you created in Project 1-1.
2. Click the File tab, then click Print. In the Copies section of the Print options area, click the up arrow to change the number of copies from 1 to 2.
3. Click the Print icon.
4. Click the File tab, then click Save.
5. Click the File tab, then click Close.
1-3: Creating a Job Responsibilities Document
Your supervisor, Leonard Smith, has asked you to key your job duties and responsibilities into a new document.
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1. Click the File tab, and then click the New command. Blank document is selected. Click Create to open a new blank document.
2. Click the File tab, and then click Save As. In the File name box, key jobresponsibilities. Change the target location to the lesson folder on your USB flash drive and click OK.
3. Key October 4, 20XX. Press Enter twice.
4. Key Duties & Responsibilities: Press Enter once.
5. Key the following sentences and press Enter once after each sentence:
Manage a variety of user experience functions, including programming and promotions.
Manage the online customer experience by creating new site features and maintaining site usability .
Define the website’s look and feel .
Partner with the Director of Technology on project planning.
Analyze site usage, feedback, and research.
Improve website experience and performance.
Manage a team of seven user-experience specialists, including graphic designers, information architects, copywriters, and developers.
6. Proof your document carefully.
7. Click the File tab, then Save. The updated file will be saved with the same filename in the lesson folder on your USB flash drive.
PAUSE. LEAVE the document open for the next project.
1-4: Saving in Different Formats
Now, you want to save your job responsibilities document in several different file formats.
GET READY. LAUNCH Word if it is not already running.
1. Use the jobresponsibilities document that is open from Project 1-3.
2. Click the File tab, and then click Save As. In the Save As type box, click the drop-down arrow and choose Rich Text Format (*.rtf). Change the target location to the lesson folder on your USB flash drive and click Save.
3. Click the File tab, then Save As. In the Save As type box, click the drop-down arrow and choose XPS Document (*.xps). Your USB flash drive is already identified as the target location. Click Save. The XPS Viewer will open by default; click the Close button.
4. Click the File tab and close the jobresponsibilities.XPS document.
5. Convert the jobresponsibilities.rtf document to the Word 2010 file format. To do so, click the File tab, and then click Convert. Click OK.
6. Click the File tab, then Save As. In the File name box, key jobresponsibilities_update. Click Save. The document is saved on your USB flash drive with a new filename.
7. Click the File tab, and then CLOSE the document.
1-5: Saving a Word Document
Your coworker at the Grand Coffee Shop has been working on a new menu for the shop. She asks you to review it before she saves it as a Web page.
GET READY. LAUNCH Word if it is not already running.
1. Click the File tab, then Open. Change the target location from the default to your USB flash drive.
2. OPEN menu from the data files for this lesson.
3. SAVE the document menu as file in the lesson folder on your USB flash drive. Then, CLOSE the file.
1-6: Creating a Memo
You need to open and complete a partially composed memo to the members of your neighborhood’s welcoming committee.
GET READY. LAUNCH Word if it is not already running.
1. OPEN schedulememo from the data files for this lesson.
2. Leave two blank lines after the subject line and key the following:
Thank you for volunteering to be on the New Neighbor Welcoming Committee. Enclosed is the meeting and refreshment schedule for the next six months. See you in January!
Committee Members:
Mary Baker
Josie Camacho
Brian Clark
Dorothy Martinez
Hazel Loera
3. SAVE the document as deschedulememo in both Word 2010 file format and PDF file format in the lesson folder on your USB flash driver.